Meeting summaries and documents

What we decided

• Board meetings will be on the first Thursday of each month at 7 pm on Microsoft Teams, October 2026 through June 2027. Approved unanimously.
• Four officers were authorized as check signers on the PTSA bank account. Approved unanimously.
• The fall 2026 enrichment lineup was approved as presented. Approved by majority vote.
• Two Standing Rules amendments will go to members for a vote at the Fall General Membership Meeting: one vote per board member instead of one vote per position (Rule 18), and a procedure for calling a special board meeting. Approved unanimously.
• The Fall General Membership Meeting was set for Thursday, October 15, at Alcott. Approved unanimously. Update: The meeting moved to Tuesday, October 20. The school office let us know that many families travel over the October 16–18 long weekend, and we want as many members as possible to be able to come.
• A nomination for Co-Director of Advocacy will go to members for election. Approved unanimously.

What we discussed

• The proposed 2026–27 budget goes to members for a vote at the Fall General Membership Meeting. It assumes $40,000 from fundraising and $20,000 in employer matching. Board members will suggest changes before the meeting.
• The 2025–26 financial review and Form 990 are due November 15. The board will form a financial review committee and appoint a statement reviewer.
• The fundraising goal is $60,000. Benevity and employer matching programs are set up.
• Some members have donated money to cover memberships for people facing financial barriers. The board will write a policy for using these funds.
• The board agreed on ways to communicate better: respect quiet hours, use group chat less for decisions, and record bigger decisions in PTSA email.
• Planning for the Back to School Bash on September 17.

Reports

• Treasurer: Checking is about $33,000 and savings about $15,000, which meets the $15,000 reserve requirement.
• Membership: 167 members so far.

Minutes approved at the October 2026 board meeting.

What members decided

• Adopted the standing rules.
• Elected new officers.
• Approved the revised 2025–26 budget.
• Elected the nominating committee.

What members decided

• Approved the minutes of the June 2025 General Membership Meeting.
• Elected four officers: Secretary, Director of Communications, Co-Director of Membership and Director of Volunteers. Approved by majority vote.

What we discussed

• The board presented its revisions to the proposed 2025–26 budget.
• Membership had 239 members, about 39% of Alcott's 614 students. The goal for the year is 50%.
• Fall enrichment offers 8 classes in science, math, music, art, engineering and communication, with 131 students registered so far.
• Coming up: the Back to School Spooktacular on October 30 and Science on Wheels from Pacific Science Center.
• The PTSA's school support this year includes the library, STEM, music, PE, art, assemblies, Math Club, the science fair, emergency preparedness, low-income support, curriculum grants and more.

Reports

• Treasurer: On July 1, 2025, the PTSA had $66,486.99 in checking and $15,022.38 in savings, a total of $81,509.37, with no liabilities.

Minutes approved at the Winter General Membership Meeting on February 27, 2026.